Privacy Policy

Effective Date: 2025-05-26
Last Updated: 2025-05-26

Welcome to Kid Chess

Kid Chess is committed to creating a safe, educational, and fun chess learning environment for children and families. We understand the importance of protecting children’s privacy online and are dedicated to complying with all applicable privacy laws, including the Children’s Online Privacy Protection Act (COPPA), General Data Protection Regulation (GDPR), and California Consumer Privacy Act (CCPA).

This Privacy Policy applies to all Kid Chess services, including:

• Our mobile applications available on iOS and Android app stores
• Our progressive web application
• Our website at kidchess.com
• Any related educational services we provide

We encourage parents and guardians to review this policy with their children and to contact us with any questions or concerns.

Information We Collect

The information we collect depends on which Kid Chess services you use:

Digital Services (App, Website, Online Platform)

Account Information:

• Name: First and last name for account identification and personalization
• Email Address: Required for account creation, login, and communications
• School Affiliation: Optional, self-reported information that helps us connect in-person program participants with their digital progress

Educational and Usage Information:

• Game progress, scores, and achievements
• Learning activities completed and time spent on lessons
• Educational preferences and difficulty settings
• General app usage analytics to improve our educational content

Technical Information:

• Device type, operating system, and browser information
• App version and technical performance data
• General geographic region (not precise location)
• IP address for security and technical purposes

In-Person Programs (School Clubs, Tournaments, Events)

When you register for our in-person chess programs, we collect additional information necessary for classroom management, child safety, and program administration:

Student Information:

• Full Name: For registration and identification
• Age and Grade: For appropriate grouping and activities
• School Name and Teacher/Contact: For coordination with educational institutions
• Parent/Guardian Contact Information: Primary phone number and email for program communications

Safety and Emergency Information:

• Emergency Contact: Name, relationship, and phone number for urgent situations
• Medical Information: Only critical allergies or conditions that may affect participation (optional)
• Pickup Authorization: Names of individuals authorized to pick up the child

Program-Specific Information:

• Skill Level: To ensure appropriate instruction and grouping
• Special Accommodations: Any learning or physical accommodations needed
• Program Preferences: Session choices, scheduling preferences

Information We Do NOT Collect

Regardless of which services you use, we do not collect:

• Payment or credit card information (handled securely by third-party processors)
• Precise location data beyond school/program location
• Personal conversations or messages (we currently do not offer chat or messaging features)
• Social media account information
• Information from other websites or apps
• Unnecessary medical information beyond what’s required for safety

How We Use Your Information

We use the information we collect to provide safe, educational, and well-managed chess programs:

Digital Services

Provide Our Services:

• Create and maintain user accounts
• Deliver personalized chess lessons and activities
• Track educational progress and achievements
• Provide customer support when needed

Educational Improvement:

• Analyze usage patterns to improve our educational content
• Develop new features and learning activities
• Ensure our platform works well across different devices and browsers

In-Person Programs

Program Administration:

• Register students for appropriate classes and skill levels
• Organize students into age and skill-appropriate groups
• Coordinate with schools and teachers for program scheduling
• Communicate with parents about program details and updates

Child Safety and Supervision:

• Maintain emergency contact information for urgent situations
• Ensure proper student pickup procedures and authorization
• Accommodate special needs or medical considerations
• Maintain adequate supervision and safety protocols

Educational Coordination:

• Connect in-person learning with digital platform progress (when applicable)
• Provide teachers and schools with program updates and student achievements
• Customize instruction based on skill level and learning needs

All Services

Communications:

• Send welcome and onboarding messages to new users
• Provide educational tips and chess learning resources
• Share updates about new features, content, or programs
• Send important account, safety, or program notifications

Legal and Safety:

• Comply with applicable laws and regulations
• Protect the safety and security of our users
• Prevent fraud or misuse of our services
• Maintain records as required by educational and safety regulations

Marketing Communications

With appropriate consent, we may send educational and promotional communications including:

• Welcome emails and getting-started guides
• Chess tips and educational content
• Information about new features or lessons
• Updates about local in-person programs (if school affiliation is provided)

You can opt out at any time through:

• Unsubscribe links in any email we send
• Your account settings within the app
• Contacting us directly at admin@kidchess.com

Third-Party Services

We work with trusted third-party services to provide our platform:

Payment Processing

• Apple App Store & Google Play Store: Handle in-app purchase payments for mobile apps
• Stripe: Handles web-based payment transactions for our digital services
• Authorize.NET: Handles web-based payment transactions for our in-person service
• RevenueCat: Manages subscription data and interfaces with payment processors (does not process payments directly)
• We never store or have access to your payment card information
• These services have their own privacy policies and security measures

Technical Services

• Cloud hosting and database services for platform reliability
• Analytics services to understand how our educational content performs
• Security services to protect against threats

We only share the minimum information necessary for these services to function and do not share personal information for their own marketing purposes.

Your Privacy Rights

Access and Control

• Access: Request a copy of the personal information we have about you
• Correction: Update or correct inaccurate information
• Deletion: Request that we delete your personal information
• Portability: Receive your information in a portable format

Communication Preferences

• Opt-out: Unsubscribe from marketing communications
• Preferences: Choose what types of communications you receive

Account Management

• Account Closure: Delete your account and associated data
• Data Export: Request a copy of your educational progress and achievements

Important Note for In-Person Programs: Some information (such as emergency contacts) cannot be deleted for safety reasons. However, if requested, this information will be deleted as soon as possible after any safety requirements preventing the deletion have passed.

To exercise any of these rights, contact us at admin@kidchess.com.

Data Security

We implement industry-standard security measures to protect personal information:

Technical Safeguards

• Encryption of data during transmission and storage
• Secure authentication and login processes
• Regular security assessments and updates
• Restricted access to personal information on a need-to-know basis

Organizational Safeguards

• Staff training on privacy and security best practices
• Partnerships with reputable third-party security services
• Regular review and improvement of our security practices

While we implement reasonable security measures, no system is 100% secure. We encourage all users to use strong, unique passwords and to keep login information confidential.

Data Retention

We retain personal information only as long as necessary to provide our services, ensure safety, and comply with legal requirements:

Digital Services

Account Information:

• Retained while your account is active
• Parents can request immediate deletion of their child’s information

Educational Progress:

• Retained to provide continuity in learning
• May be retained in anonymized form for educational research and service improvement
• Deleted upon parental request

In-Person Programs

Registration and Contact Information:

• Retained during the program session
• Emergency contact information retained for the duration of the program
• May be retained longer if required by school district policies or educational regulations

Safety and Medical Information:

• Retained during the program
• Immediately deleted upon parental request unless required by law to maintain
• Incident reports (if any) retained according to standard educational safety practices

Educational Records:

• Program participation and achievement records may be retained
• Parents can request copies of their child’s program records at any time

All Services

Communications:

• Email communications retained according to standard business practices
• Marketing communication preferences retained until you opt out
• Safety-related communications may be retained longer as required by law

Legal and Compliance:

• Information may be retained longer when required by law, regulation, or legal proceedings
• Financial records retained according to standard business and tax requirements

International Users

Our services are available to users around the world. We comply with applicable privacy laws including:

• GDPR for users in the European Union
• PIPEDA for users in Canada
• CCPA for users in California
• Other regional privacy regulations as applicable

International users may have additional rights under their local privacy laws. Contact us for information about rights specific to your region.

Future Features and Services

As we continue to improve Kid Chess, we may introduce new features such as:

• Supervised multiplayer chess games
• Moderated community features for sharing achievements
• Enhanced parent-child interaction tools
• Advanced educational analytics

Before launching any feature that significantly changes our data collection or use practices:

• We will update this privacy policy
• We will notify users of important changes
• We will obtain additional consent where required by law
• We will maintain our commitment to child safety and privacy protection

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or applicable laws. When we make changes:

• We will post the updated policy with a new “Last Updated” date
• We will notify users of significant changes through the app or email
• We will obtain fresh consent where required by law
• Previous versions will be available upon request

We encourage you to review this policy periodically to stay informed about how we protect your privacy.

Contact Us

If you have questions, concerns, or requests regarding this privacy policy or our privacy practices:

Email: admin@kidchess.com
Phone: 770-575-5802